The Office of Fiscal Services continues to be dedicated to budget transparency. As in previous years, a memo from the Vice President of Finance provides detailed insights into our adopted FY25 budget and includes information on this year’s budget information sessions. We encourage you to review the information and attend one of these sessions to gain a deeper understanding of our financial priorities and initiatives for the coming year. 

Year-end deadlines are provided to prepare for a successful close in Fiscal Year 2025. 
**If your department has internal deadlines earlier than those noted, please adhere to your college/department’s fiscal, grant, or business manager’s deadline.  

Click below to view the updated KSU Purchasing Manual.  

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Access to Financial Systems

The Office of Procurement and Payment Services responsibilities include accounts payable, contracts, p-card, procurement, travel, and vendor registration. 

• Accounts Payable
• Travel 
• Procurement 
• Contract Management
• Financial Compliance/Allowability
• P-Card
• Vendor Registration

Budget is responsible for the preparation, coordination and maintenance of the University’s annual budget and amendments; the preparation and coordination of reports to the Board of Regents and the development of revenue projections, cost analysis, and budgets that control funding for major capital projects and repair and renovation. The Budget office also is responsible for providing accurate and prompt reports and information to the University community regarding budgetary and other financial matters.  

The Budget and Compliance unit also includes Facilities Fiscal Services. This group supports the finance functions of the University Facilities operations including facility contracts, payments, and R & R (Renewal & Replacement) process. 

• Budget 
• Enterprise Reporting & Training 

Auxiliary Finance is responsible for managing the budgeting and accounting functions for auxiliary operations of the University including University Dining, Parking, Transportation, Card Services, Copy /Print, KCash, Vending & Stores, Postal Service, Access Control and Book Stores. This office also supports the finance functions of the University Housing and Residence Life operations, Athletics Department and Department of Event and Venue Management. 

• Athletics 
• Campus Services 
• Housing and Residence Life 
• Sports Park 

Financial Reporting is responsible for accurate recording and reporting of all financial information to support decision-making and safeguarding and managing the University’s financial assets in compliance with regulatory requirements. This area covers general ledger accounting responsibilities including monthly and annual close, asset management, treasury management and financial compliance. This team is also responsible for compiling and reviewing all financial reporting, including the Annual Financial Report in accordance with GAAP and Federal and State System office guidelines. This group manages the accounting for grants held by the University and KSU Research Foundation. 

• General Accounting
• Grants Accounting 
• Asset Management and Inventory 
• Treasury Management 
• Financial Compliance 
• International Tax Services 
• Tuition Classification  

Annual Financial Report - Fiscal Year 24 
Annual Financial Report - Fiscal Year 23 
Annual Financial Report - Fiscal Year 22 
Annual Financial Report - Fiscal Year 21 
Annual Financial Report - Fiscal Year 20 
Annual Financial Report - Fiscal Year 19 
Annual Financial Report - Fiscal Year 18 
Annual Financial Report - Fiscal Year 17 
Annual Financial Report - Fiscal Year 16