Lawful Presence Verification - Office of the Registrar

What is Lawful Presence Verification?

Lawful Presence Verification (LPV) verifies that the student is legally in the country. It is required of every student who is classified as a Resident (in-state) student and/or receiving an out-of-state tuition waiver in accordance with BOR Policy 4.3.4.

BOR Policy 4.3.4: “University System institution shall verify the lawful presence in the United States of every successfully admitted person applying for resident tuition status (in-state tuition).

Students are also required to submit Legal Name Verification to show that legal name matches their government ID. This requirement can be satisfied with the same documentation you submit for Lawful Presence Verification. Therefore, we will take care of both requirements at the same time as we process your submission. You do not need to submit it twice unless we tell you that we have a concern with your submission.

Students that are classified as a resident, will have a registration hold placed on their account until the lawful presence verification (LPV) and legal name verification (LNV) requirement is satisfied. While LPV & LNV is listed on the Admission Status Checklist, it is not required for an admission decision to be made. It is only required to be able to register for classes during your assigned registration time period.

You can submit your documents in person at the Office of the Registrar or online by using the Lawful Presence & Legal Name Verification Submission Form. Please allow 7 to 10 business days for us to process your submission. Business days do not include weekends, holidays, or other days that the university is closed. We will only email you if there is an issue with the document you sent us. Once the correct documentation has been processed, you will see that the hold has been resolved on the View Holds page under the Registration tab in Owl Express.

How can a Student Verify Lawful Presence?

Students who file a FAFSA (Free Application for Federal Student Aid) and are eligible for federal student aid can have their lawful presence verified as part of the FAFSA process.
U.S. Birth Certificate or Amended Birth Certificate filed with the State Office of Vital Statistics or equivalent agency in the student’s state of birth (including U.S. territories and the District of Columbia)
- Must be a clear and legible copy of the original or certified copy.
- Clearly show the raised, stamped, or written seal. The seal is often on the back of the birth certificate.
- Amended US Birth Certificate, US Certificate of Birth Abroad, Certificate of Birth Abroad, or Consular Report of Birth Abroad also accepted.
- Puerto Rican birth certificate must confirm the document was issued by the General Vital Statistics Office of Puerto Rico (Puerto Rico Department of Health) on or after July 1, 2010.
- Birth certificates from other countries that are not a US territory will not be accepted.
A U.S. Certificate of Naturalization (USCIS form N-550 or N-570).
- Clear copy visibly able to see all portions of the page.
- Must have the student’s signature.
A U.S. Certificate of Citizenship (USCIS form N-560 or N-561).
- Clear copy visibly able to see all portions of the page.
- Must have the student’s signature.
US passport or US passport card
- Unexpired.
- Clear copy visibly able to see all portions of the required pages or card.
- Must contain the signature page and data page with signature of the passport book.
- Front and back of the passport card.
ga drivers licence with scrappy photo Driver license/State ID cards ( See BOR requirements)
- The front and back of the card is required, no exceptions.
- Issued by one of the states in the chart below that meets the parameters listed for that state.
- Must contain the REAL ID star. Visit the Georgia Department of Driver Services for information on how to obtain a Real ID
  compliant license/state ID card.
- Unexpired.
- Clear copy visibly able to see all portions of the front and back of the card.
- Temporary and Limited Term licenses are not accepted.
- Limited Permits and licenses issued for less than 2 years are not accepted
Georgia Voter ID card (See BOR requirements)
- The front and back of the card is required.
- Clear copy visibly able to see all portions of the card.
- Unexpired.
- Must contain a Real ID star.
- No other state is permitted.
- This is not the same as a precinct voter registration card.
A current or retiree military ID card
- It cannot be a dependent card.
- It cannot have a blue or green bar on the card.
- Clear copy visibly able to see all portions of the card.
- Unexpired.
- Military ID cards cannot be photocopied so the card must be reviewed in person with the information recorded on the Confirmation of Review of Military ID worksheet.
Permanent Resident card
- Unexpired at the time the student starts KSU.
- Clear copy visibly able to see all portions of the card.
- Front and back required.
- Current passport and I-551 stamp may also be accepted.
F, J or M Visa holders will have their lawful presence verified through the Student and Exchange Visitor Information System (SEVIS). Students must complete their iStart check-in and be approved by the International Student Scholar Services.
Students admitted on a status that is considered lawfully present will have their lawful presence verified through the Systematic Alien Verification for Entitlements (SAVE) Program. This is completed by a member of the tuition classification team in the Office of the Registrar.
Many statuses are not considered lawfully present including but not limited to DACA, Pending Asylum, B visas, expired visas, etc.

If you have any questions, please contact us at:

Office of the Registrar
585 Cobb Avenue NW
Room 1533, MD 0116
Kennesaw, GA 30144

470-578-2799
[email protected]

We can accept the front and back of driver’s licenses or state ID cards from the following states with the listed conditions:

State	DL/ID REQUIREMENTS FOR ACCEPTANCE
Alabama	The unexpired card must meet all of the following: Display the REAL ID Not be marked “FN”. Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.
Alaska	The unexpired card must meet all of the following: Display the REAL ID Not be marked “Limited Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.
Arizona	The unexpired card must meet all of the following: Display the REAL ID Not be marked “Limited Term”. Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.
California	The unexpired card must meet all of the following: Display the REAL ID Not be marked “Limited Term”. Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar. Not indicate the card is an Instruction Permit, Commercial Learner’s Permit, or a temporary license.
Colorado	The unexpired card must meet all of the following: Display the REAL ID Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.
Delaware	The unexpired card must meet all of the following: Display the REAL ID Not be marked “Limited Term” or “Temporary”. Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.
District of Columbia	The unexpired card must meet all of the following: Display the REAL ID Not be marked “Limited Term” or “Temporary”. Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.
Florida	The unexpired card must meet all of the following: Display the REAL ID Not be marked “Temporary”. Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.
Georgia	The unexpired card must meet all of the following: Display the REAL ID Not be marked “Limited Term”. Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.
Idaho	The unexpired card must meet all of the following: Display the REAL ID Not be marked “Limited Term”. Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.
Iowa	The unexpired card must meet all of the following: Display the REAL ID Not be marked “Limited Term”. Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.
Kentucky	The unexpired card must meet all of the following: Display the REAL ID Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.
Louisiana	The unexpired card must meet all of the following: Display the REAL ID Not be marked “Limited Term”. Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.
Maryland	The unexpired card must meet all of the following: Display the REAL ID Not be marked “T” Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.

State	DL/ID REQUIREMENTS FOR ACCEPTANCE
Missouri	The unexpired card must meet all of the following: Display the REAL ID Not be marked “Limited Term”. Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.
Montana	The unexpired card must meet all of the following: Display the REAL ID Not be marked “Limited Term” or “Temporary”. Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.
Nevada	The unexpired card must meet all of the following: Display the REAL ID Not be marked “Limited Term”. Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.
North Carolina	The unexpired card must meet all of the following: Display the REAL ID Not be marked “Limited Term”. Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.
Ohio	The unexpired card must meet all of the following: Display the REAL ID Not be marked “nonrenewable and nontransferable”. Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.
Oklahoma	The unexpired card must meet all of the following: Display the REAL ID Not be marked “Temporary”. Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.
South Carolina	The unexpired card must meet all of the following: Display the REAL ID Not be marked “Limited Term”. Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.
Tennessee	The unexpired card must meet all of the following: Display the REAL ID Not be marked “Temporary”. Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.
Texas	The unexpired card must meet all of the following: Display the REAL ID Not be marked “Limited Term” or “Temporary”. Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.
Utah	The unexpired card must meet all of the following: Display the REAL ID Not be marked “Limited Term”. Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.
Vermont	The unexpired card must meet all of the following: Display the REAL ID Not be marked “Limited Term”. Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.
Virginia	The unexpired card must meet all of the following: Display the REAL ID Not be marked "Limited duration (See expiration date on front)” on the back of the Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.
Wisconsin	The unexpired card must meet all of the following: Display the REAL ID Not be marked “Limited Term”. Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.
Wyoming	The unexpired card must meet all of the following: Display the REAL ID Not be marked “Limited Term”. Not be marked “Federal Limits Apply”, “Not for REAL ID Purposes” or similar.

We can accept the front and back of driver’s licenses or state ID cards from the following states with the listed conditions:

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