Please make sure the following items are completed by the payroll deadline:

Biweekly Employees

Be sure to review your time sheets by the deadline to ensure that all time and absences for the two-week pay period have been entered. Promptly address any unapproved absences with your manager since unapproved absences will be uncompensated.

In order for your manager to approve an absence, the absence cannot be in “saved” status.  Absences in “saved” status must be forecasted and submitted. Saved absences can also prevent you from submitting reported time in the same week as the incomplete absence.

Biweekly Managers

Review all time sheets for accuracy and completion; make sure all reported time and absences have been approved prior to the deadline.

If you need to make corrections, it is recommended that you view the timesheet in ‘punch timesheet’ mode.  Punch Timesheet mode allows you to view all the punch time/web clock entries, reducing the risk of duplicating hours.

• Review Timesheets for Missing Punches – All missing punches must be corrected, or they will be removed by Payroll Services. End of shift clock-out entries that are recorded in the ‘meal-out’ position will result in uncompensated time.
• Absence Requests – All absence requests have to be approved by the payroll deadline.  Absences that are in “saved” status or that have not been approved will be uncompensated.
• SPARs must be received in Payroll Services by 5:00 pm, on the specified calendar date, in order to be included on the current pay. SPARS received after this deadline will be scheduled for the next pay.

If you need assistance, please do not hesitate to send an email to [email protected], as any unreported time and/or corrections made after the deadline will not be processed until the following payroll.

• OneUSG Connect
• Instructions and job aids

Monthly and Full-time Staff

Please have all absence requests for the current month submitted and approved by your supervisor.

Part-time Faculty

All ACA hours need to be entered in OneUSG for the current month and approved by your supervisor.  Be sure to select the Time Reporting Code of ‘ACA Tracking’ on your time sheet.

SPARS

SPARs must be received in Payroll Services by 5:00 pm, on the specified calendar date, in order to be included on the current pay. SPARS received after this deadline will be scheduled for the next pay.

Important links:

• OneUSG Connect
• Instructions and job aids